Certify your Roster

How to certify your roster 

This Wingtip will give you instructions about using ANGEL to run a report for your online course and then how to go to Web Services and formally certify your course.
To begin the process, you will need to run a report in ANGEL for your online course.  Remember, if a student has entered the online classroom even ONE time, you must count them as having attended whether they have completed any assignments or not.  There are other places to note those students who are not keeping up with their work.

	Go to the ANGEL classroom and choose the Report tab
	Once at the Report tab, make the following choices: Change the Category  to Class Change the Report to Login Report Choose the starting date of your course - remember to include the 3 days before the actual course starts as that is when students have access Make sure the Report View is on Drill Down Click the Run button once it is all set as listed above Look at the generated report and if there is any time listed next to a student name, they have entered the online classroom.  If you see the phrase "No data" next to their name, they have not entered the online classroom and you will want to note that for the Web Services Course Certification.

 Once you have run the report and know who has entered the online classroom and who has not, you will need to go to Web Services to officially certify your course roster.

	Go to Web Services and key in your login and password.  If you cannot access Web Services, contact someone in Tech Support and they will be able to assist you.
	Hover over the Faculty choice on the menu bar and a drop down will appear.  Select Course Roster from the list.
	To find your course, the easiest way is to select the proper semester term choose the radio button next to "My Courses" and then click the Get Courses button.    Now, be patient a bit...
	Once your list of courses appears, select the course you need to certify.  It will then display this screen. Notice on the lower left side is a button for Roster Certification.  Click this button when you are ready to certify your course. NOTE:  The Roster Certification button is only available during a specific time period.  If you miss the deadline for certifying your course, you will have to do a manual process.
	When you click the Roster Certification button, you will see a screen similar to this.  If a student has entered your online class, put a check in the box next to their name.  If they have not entered your online class, leave the box blank. Once you have made the proper selections, click the "I Agree" button. NOTE:  Once you identify a student as having not entered the online classroom, they will be dropped from the course.  Be VERY careful when running the report to make sure you include all dates the students could have accessed the course!!!  Otherwise, it can become a mess!!!
	After you select "I Agree" you will see a popup window which is a Certification Receipt.  You may want to print this to keep for your records. That's it!  Your course is now Certified and the Records office will be very happy, indeed! :)

Guide - Tasks

As an instructor, you may use the Guide and its various views to help you navigate and monitor your online or web-supported course.  We are not sure why the change, but occasionally the Discussions do not show up on that list.  If you would like the Discussions to show up, here's how to make that happen.

	Does your Guide - Tasks pane look like this?  Are you missing your Unread Discussions list?
	First, go to a Discussion forum and click the Settings button
	Choose the Interaction tab Make sure to choose the Advanced radio button
	Look down the screen until you see the Task Notifications area If there is not a check next to "Unread Posts", make sure to put one there! Click Save when you are done
	Now you should see the Unread Discussion Posts in the Guide - Tasks pane! YAY! Repeat Steps 1-3 above for all of your discussions if you want them to show in the Guide - Tasks pane.

Anonymous submissions on assessments

Welcome back to a new school year!  This is the first of the Wednesday Wingtips for 2010-2011.

There were a number of updates back in May during upgrade weekend. As a result, there were a couple of system settings that also changed.   This Wingtip will save you some grief!  Really!

Before your first quiz/exam/test using the Assessment tool in ANGEL, you will want to check the Settings and make sure the Interactions are set correctly.  For certain, check to see that student submissions are NOT set to anonymous!

	Find an item utilizing the assessment tool .  Most of the time, these are assessments, exams or quizzes. Look directly under the assessment for your options and select "Settings."
	Once you click Settings, you may receive a message that looks like this one.  If you do see this message, pick the second option - "Set User Tracking to Everyone and uncheck Make submissions anonymous." NOTE:  If you pick the first option, when students take your assessment you will not know who took it or what grade they made as it will NEVER show in the gradebook.  Also, this information CANNOT be retroactively retrieved so you definitely want to check this setting BEFORE anyone takes your assessment!!
	To make certain this happened correctly, go to the Interaction tab and check that the box in front of "Make submissions anonymous" is NOT checked!!! Be sure and click the SAVE button or you will have to do this all over again! Repeat for all of your assessments.

Backup your course at the end of the semester

Whew!  The semester is over, you have posted student grades to web services and now you are ready for a little break... NOT YET!  First, just so you have it in case you might need it, you will want to Backup your course from the semester with all student work and submissions, discussions and mail packaged all together in one place.

It's easy and here's how:

First click the Manage tab and find the option on the right side for Backup/Restore

If the course has been backed up before, it will be listed in this window.  It is still necessary to backup the information at the end of the semester.  Choose the Backup Now button to start the actual process.  

This window will give you a visual indication that the process is working.  

• Wheels in progress look like small blue clocks; 
• as it completes a function, the wheel turns green; 
• functions not yet started are gray

Just be patient as this will take some time to backup your course and student work for the entire semester.  

 

When all the wheels are green, click the OK button.

Now the backed up course is listed on the page and you will need to download the backup to your hard drive or somewhere you have access and could use to restore if it became necessary (like on a CD).

When you click the Download Backup button, it will pop open a new window and ask you where to save the file (or it might just save to your desktop).  

Once it is saved, then you have completed the backup!  YAY!

NOTE:  This file is in an ANGEL backup format and you will not be able to just "see" the files from the course. If it becomes necessary to use the backup to access grades and student work, the file will be restored to the ANGEL server and THEN you will be able to see the information.

How to Submit Grades through Web Services (Not Really a Wingtip)

This is not really a Wingtip since it is not about ANGEL, but it is necessary for you to post your grades at the end of a semester on Web Services.  How do you do that?

1.  Start at the HCC website, www.hutchcc.edu   and select HCC Web Services (Faculty and Staff)

2.  Then Login to HCCWeb Services page 

3.  Once you are logged in, the HCCWeb Services page will pop up.  Hover over the Faculty heading and then select Grade Entry.

4.  When the next screen appears, choose your semester and hit Go or key in your exact course ID and  hit Go.

5.  The next screen will show all of the possible classes for which you need to enter grades.  Choose the course and click Go again.

And choose the Final Grades for each student

That's all there is to it!  Remember to submit your grades to Web Services on or before the due date for the grades, please!

Add images to your ANGEL pages!

All of the content for your course is ready but it feels like it is missing something... PICTURES!!!  How do you add pictures to content in ANGEL?  Before beginning this process, you will need to have some pictures or other graphics saved on  your computer or flash drive to insert in your pages.

First, click Settings to get to the edit-able screen.  Where do you want the picture inserted?  Place your cursor where you want the picture to go then find the little yellow box on the formatting toolbar.

When you click the little yellow button, a new window will pop up

Since there is no image yet, click the Browse button to find an image - this will pop up another window.

Browse to find the picture or graphic and then click the Open button.  This action takes you back to the previous window.  After the file is located, it still needs to be (1) uploaded and then (2) selected for use.  

Make sure after uploading to actually click the title of the image.  This action will close this window and take you back to the first popup window.  Notice the numbers on the image - below is an explanation of each.

1. Width and Height is very important because if they are too large, the image will take a long time to load and take up too much space on the screen.  It is best if the width and height are100-300.
   
2. HSpace adds a little white space around the picture so the text characters are not mashed up against the picture.
3. Align allows for word wrapping around the image or placing the image at the top or the bottom, etc.  Experiment with the alignment to find the one you like best.

After making all those choices, now the finished product looks like this:

Pending Items: The Assignment Purgatory of ANGEL

What on earth is a Pending Item?

Sometimes, have students said they have submitted an assignment created using the Assessment tool but when you go to check it out, it's not there?  Do you know about the Pending area in ANGEL?  Pending is the Purgatory of ANGEL where the assignment is not submitted, but not available to students either.  This is when you will have to access the Pending items and make a few decisions.

First, go to the item and choose Utilities

The Utilities menu will open up a window like this:

Choose the last item on the list:  Pending Items. If there is no student work in the Pending area, you do not have to do anything more.   However, if there is student work in the Pending area, it will show up in a list.  

If you would like to see what students have done so far, you can choose the View button.

If you want to delete the student submission so the student can try again, choose the Delete button.

If you want to just submit what the student has done so you can grade what is there, choose the Submit button.

That's all there is to it, but it is an important area for you to check regularly.  Remember:  PENDING!

Give us a call in ITDE if you have any questions.